NSC Management System

Enabling our Mission to lead people to become fully devoted followers of Jesus ...

Kevin Stone

Home Groups Operating Procedure

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Individuals interested in leading or hosting a home group are invited to begin the process by attending a “Setting the Table” informational meeting. This initial gathering provides essential insight into the heart and structure of NSC home groups.

Next Steps After the Meeting:

  • Application: Attendees will complete an online application form following the meeting.
  • Review and Vetting: Applications are reviewed and vetted by two CLOs (Community Life Overseers).
  • Leader in Training (LIT): Once approved, applicants become Leaders in Training. They will:
    • Participate in additional training.
    • Be actively involved in a home group for a minimum of one quarter.
    • Become eligible to lead a group in the following quarter.

Hosting a Home Group:

  • Host homes may begin hosting once they have been vetted and approved through the same process.

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Texting Operating Procedure

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Texting to the Entire Church:

Approval: All text going out to the entire church will have graphics and verbiage pre- approved by Executive Pastor.

Proof Reading: All verbiage will be proof read by both office manager and executive assistant or office manager and an additional staff or executive assistant and an additional staff.

Graphics: Any graphic will be created by and approved by the creative department.

Timeline: All text requests will be sent to the Tech Dept 48 hours in advance.

Testing to an Individual Ministry or Specific Group:

Approval: All text going out to individual ministries or specific groups will have graphics and verbiage pre- approved by Executive Pastor.

Proof Reading: All verbiage will be proof read by requester. (Highly recommend a second set of eyes to double check before text goes out)

Graphics: Any graphic will be created by and approved by the creative department.

Timeline: All text requests will be sent to the Tech Dept 48 hours in advance.

Church Wide Reminders:

  1. WATCH 24 and WATCH 5:
    1. Watch 24 – send Friday morning of Watch
    2. Watch 5 – send Sunday night, two weeks after Watch 24
  2. HOMEGROUPS:
    1. Send sign up link during first week of open season
    2. Send sign up link during last week of open season
  3. SPECIAL EVENTS/SERVICES:
    1. Send day before Good Friday, Easter, Christmas, Outdoor Service
    2. Send for Emergencies or special announcements/changes

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GLOO Explorer Operating Procedure

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  1. Designee to monitor responses (currently Eddie Johnson) will review in coming communication and determine if it fits in the 90% (general automated response** needed) or the 10% serious situation (needs some more personal attention)
  2. If it falls in the 90% category – automated response** will be sent (see below)
  3. If it falls in the 10% category – message will be forwarded to NSC office manager
  4. Office manager will determine who best to respond (herself, a pastor, other staff) and will forward accordingly.
  5. Those responding to the 10% will do so within 24 hours (whenever possible)
  6. Those responding to the 10% will do so via email and not provide any personal information.
  7. If a meeting is needed, it will take place in NSC offices during the day.
  8. NSC representatives will listen and give biblical encouragement and support.
  9. NSC representatives will not make recommendations/suggestions/diagnosis regarding individual situations (medical or otherwise) not in their line of expertise but will defer them to appropriate professionals as needed.

**General Automated Email Response

I am so very sorry to hear about your situation. I can’t imagine what you’re experiencing right now. Please know that I prayed for you as soon as I received this message, and I will continue to do so.

If you don’t have a church community and you live in the Bellingham, WA area, I’d like to invite you to one of our weekend services (Saturday at 5p; Sunday at 8:15a; 10a; 11:40a) @ New Song Church (in Bellingham).

If we can support you personally during this time, whether through prayer, listening, or connecting you with someone to walk with you during this time-please don’t hesitate to reach out.

Praying for you,
New Song Church
Sent by New Song Church Bellingham. Text STOP to opt-out, SPAM to flag as inappropriate.

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Fundraising Operating Procedure

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Fundraising on Sundays will be an exception and not the norm and be limited to NSC sponsored events only.

  1. No Sunday fundraising from any outside group will be considered.
  2. NSC families may use the facility and/or parking lot to do a fundraiser Mon-Sat provided it does not interfere with regularly scheduled NSC events.
  3. NSC members wishing to use the facility for a fundraiser will complete a Member Facility Use Form.

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Food at Events/Meetings Operating Procedure

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When a scheduled event/meeting is taking place where food is required:

Get prior approval from the Executive Pastor to have food provided and paid for by the church.

After you have been pre-approved for your event – ensure you have placed it on the church calendar.

Keep in mind the food purchasing budget:

  • Lunch budget is $12-$15 per person
  • Dinner budget is $18-$22 per person

Adjustments to these budget numbers must be pre-approved by the Executive Pastor prior to ordering regardless of whose budget it’s coming from.

After your event – if at the church – please clean up and re-set the room in original formation.

All food, leftovers, and garbage MUST be removed from the premises – no storing in the fridge.

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