NSC Management System

Enabling our Mission to lead people to become fully devoted followers of Jesus ...

Kevin Stone

Home Group Host Ministry Description

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Simple Description

Host weekly home group meetings, spiritually prepare your space, and ensure that your home group members are comfortable and feel cared for while they are in your home.

Primary Responsibilities

  • Provide an adequate and comfortable meeting space for the home group
  • Spiritually prepare your home for home group ministry
  • Support the Home Group Leader
  • Attend Host Home Trainings and Annual Summit
  • Maintain a life/lifestyle that honors the Lord

Details

  • Provide an adequate and comfortable meeting space for the home group
    • Provide enough comfortable seating for all your group members
    • Make sure that the temperature and lighting in your home is comfortable
    • Be sensitive to your guests when it comes to:
      • Pet Hair and Pet Interactions
      • Strong Scents/Incense/Candles may affect some people negatively
  • Be welcoming and hospitable as people enter and leave your home
  • Refreshments
    • At a minimum, make sure that water is available for everyone
    • Optional: provide additional drinks or snack/food options
    • Optional: Delegate who brings a snack, or create a schedule for who brings snacks on which week
  • Spiritually prepare your home for home group ministry
    • Pray over your home and meeting space before every home group meeting
      • Ask the Lord to bless the space and the time that you all will spend together
      • Pray against the agendas of the enemy that would hinder meaningful relationships during your meeting
    • Optional: Play worship music before the group meeting, and consider having it on very low volume during the HG meeting
  • Support the Home Group Leader
    • Speak positively about your home group leader
    • Disagreements or decision making should take place before or after the home group meeting, not during
    • Be an affirming voice that encourages the home group members to follow the leading of your home group leader
  • Attend Host Home Trainings and the Annual Summit
    • Be ready to share testimonies of how you see the Lord working in your group
    • Have an understanding of how and why NSC facilitates home group ministry and be able to articulate that to others
  • Maintain a life/lifestyle that honors the Lord

Home Group Coach Ministry Description

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Simple Description

Care for, connect with, and Coach the Home Group Leaders so that they can care for their home group members well.

Primary Responsibilities

  • Provide coaching and care for 3 to 5 home group leaders
  • Coordinate with CLO board to provide effective and healthy needs-based training and meeting agendas for HGLs
  • Engage in strategic follow up with HGLs for tasks, events, and ministry priorities
  • Gather testimonies and feedback from the HGLs and HG Members to help the leadership assess the health of the home group ministry
  • Have a good understanding of, and advocate for, the structure and strategy of the Home Group Ministry
  • Maintain a life/lifestyle that honors the Lord

Details

  • Provide coaching and care for 3 to 5 home group leaders
    • Make HGLs a personal ministry priority, honoring them with thoughtful and quick responses to needs and questions
  • Communicate with CLO board to help provide effective and healthy needs-based training and meeting topics.
    • Bring ideas and creativity that will help us plan out effective Summit and Quarterly Trainings
    • Be aware of pain points and needs of the HGSs
    • Be the go-between for the CLOs and HGLs, facilitate bi-directional communication of testimonies & pain points
    • If it fits with your gifting and margin, assist with Summit or Quarterly trainings
  • Engage in strategic follow up with HGLs for tasks, events, and ministry priorities
    • Based on current church direction, leadership can notify you what to follow up on and when to follow up
    • Remind HGLs to RSVP to events and meetings/trainings, fill out forms/quarterly reports, etc.
    • Coach HGLs on how to continually lead a successful home group
  • Gather testimonies and feedback from the HGLs and HG Members to help the leadership assess the health of the home group ministry
    • Always be listening to feedback, pain points, testimonies, etc. and share those things with CLOs
    • HGCs are the ones best positioned to understand the health of each HGL and their group

Ministry Involvement:

    • Have at least one year of experience being a leader, LIT, or host home in NSC’s home group ministry
    • Be currently involved in a home group
    • A current member (or going through that process) at New Song Church
  • Have a good understanding of, and advocate for, the structure and strategy of the Home Group Ministry
  • Maintain a life/lifestyle that honors the Lord

Community Life Overseer Job Description

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Simple Description

Help create margin and capacity for the home group pastor by strategically taking on pastoral, administrative, organizational, authoritative, and training tasks according to each person’s gifting and ability, with a personal ministry focus on the Home Group Coaches.

Primary Responsibilities

  • Help create margin and capacity for the HGP by helping implement healthy structure and strategy according to gifting, capacity, and margin
  • Function as an Elder/Overseer over the home group ministry and its participants at all levels
  • IRDT Home Group Coaches
  • Pastor, equip, and empower the Home Group Coaches in their roles
  • Coordinate with HGCs to provide effective and healthy needs-based training and meeting agendas for HGLs
  • Be involved and invested in the purpose, mission, vision, and activities of New Song Church (including House of Prayer).
  • Maintain a life/lifestyle that honors the position of an Elder in the church

Details

  • Help create margin and capacity for the HGP by taking on tasks according to your gifting, capacity, and margin
  • Know your gifting, strengths, and ministry calling. Be proactive in taking on tasks that fit well with those things
  • Be proactive in identifying strengths and weaknesses of the home group ministry
  • Anticipate issues or pain points and come up with solutions to those things
  • Help ensure that the format of HG ministry fits in with and furthers the overall vision/mission of NSC

Have a good clear understanding of the how and why of NSC Home Group ministry and the quarterly rhythms. (Not sure where this goes but feel like they need to have a good understanding of how it runs.)

  • Function as an Elder/Overseer over the home group ministry and its participants at all levels
  • IRDT Home Group Coaches
  • Identify coaches that have margin and capacity to effectively shepherd 3 to 5 HGLs
  • Identify coaches that you can work well with.- Pastor, equip, and empower the Home Group Coaches in their roles
  • Make HGCs a personal ministry priority, honoring them with thoughtful and quick responses to needs and questions
  • Provide need-based-training for specific issues and struggles
  • Encourage the HGCs in their role without taking over their work, be high positive and encourage often
  • Coordinate with HGCs to provide effective and healthy needs-based training and meeting agendas
  • Use feedback from testimonies and pain points to encourage or address issues with the HGCs and HGLs
  • Help plan out effective Summit, Quarterly Trainings, and “Behind the Curtain” events and communication
  • Be involved and invested in the purpose, mission, vision, and activities of New Song Church (including House of Prayer).
  • Maintain a life/lifestyle that honors the position of an Elder in the church

Youth Pastor Job Description

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Middle School and High School – 25 hours per week
Livestream – 10 hours per week
Announcements and Creative Liaison – 5 hours per week

Role

The primary role of the Youth Pastor is to lead our students to become fully devoted followers of Jesus. The focus demographic for this position is all 6th-12th graders at NSC.

Responsibilities

  • “Helicopter 2” as a model for ministry: equip and empower volunteers to do the work of the ministry (Ephesians 4:12, 1 Peter 4:10). Do ministry through volunteers.
    • IRDT leaders, your job is to make sure your leaders are successful. If they are successful, you are successful, if they are unsuccessful, you are unsuccessful.
    • Function as a Coach to our Volunteer Middle School Ministry Leaders and release them to do the work of the ministry.
  • Steward weekly youth gatherings
    • Start on time, end on time and make sure the right stuff happens in the middle.
    • Worship, Bible teaching, groups, games
    • Meeting in the same place and at the same time weekly
    • Conduct environments that are conducive for the spiritual transformation of our students
    • Tuesdays & Wednesdays 630-8p at NSC
  • Develop an annual ministry calendar to include any retreats and special events.
    • Middle & High school youth group calendar to trace the Bellingham Public Schools calendar (no school, no youth gathering – unless otherwise agreed upon by MSD and LP)
  • Present in different local Middle and High Schools 2-3 hours per week looking for opportunities to start clubs and meet students.
  • Present on Monday and Wednesdays for staff meetings
  • Primary on preaching
  • Develop and steward annual ministry budget.
  • Create ministry SOP’s.
  • Administration
  • Primary on team communication
  • Conduct monthly leadership team meetings where ministry specific coaching is conducted.
  • Consistent communication with all parents of Middle and High School aged students at NSC with a personal invite to fall vision launch.
    • PCO information used for contact gathering.
  • Develop relationships with students.
  • Embody our Staff Behavioral Code and keep the fire for our organizational statements of mission/vision and values at the forefront of all you do
  • Develop a culture that nurtures both halves of the great commission: reach the lost and disciple the found.

Livestream Director

  • Helo 2 as a model of ministry, build the team.
    • IRDT Leaders with gift calling and passion for serving God’s Kingdom at the level of online ministry.
    • Make sure leaders are supported.
    • Do not be seen frequently as the technician in the chair operating livestream ministry during services, this is for volunteers.
  • Looking for your replacement.
  • Position active through end of 2023
  • Do scheduling for livestream ministry scheduled monthly.
  • Edit livestream clip for YouTube and post to our channel with series graphic overlay.
  • Present and active in leadership role every Sunday
  • Friday night livestream, great time to do scheduling or Q2 ministry stuff:
    • Line up meetings
    • Facilitate training.

Announcements on Sunday: The goal is for you to be on screen max 1x per month

Creative Liaison: Work with LP and 3rd party creative team to ensure excellent creative content is consistent on our social media and other media platforms.

Strategic Ministry Coordinator Ministry Description

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General Description

The Strategic Ministry Coordinator’s primary responsibility is to establish best practices in all areas of ministry at New Song Church. This position will help New Song Church create ministry teams that are “excellent and efficient” through evaluation, study, reporting and coaching ministry leaders and/or staff. This position will ensure we are excellent in all areas of ministry and help the church continually improve by 1%.

Essential Job Functions

  • Work closely with the Executive Pastor to identify the current area of ministry to work on, evaluate and to understand current state of the ministry (its leaders, history, potential areas of improvement).
  • Create an evaluation plan and bring this to the Executive Pastor for approval and execution.
  • Execute the evaluation plan through observation, interview of leadership and volunteers, ensure Helo-2/Eph 4/COACH is happening; review current job descriptions, understanding current organizational structure, how often are volunteers working, read/study this specific area of ministry to learn best practices, etc.). Basically, assess the health of the current ministry (and its leaders/volunteers) and have a basic understanding of what health/excellence would look like.
  • Create a report of findings that include where excellence is happening, as well as potential areas of improvement (training needs, assimilation/structure, leadership, giftings of current volunteers, morale, communication needs, care, books/podcasts/resources for leaders to study, etc.).
  • Share report via meeting with Executive Pastor with what was found and recommendations of improvement in ministry.
  • Be part of potential meetings with XP and staff ministry leader to go over report and potential action plan.
  • Be available as a resource for XP/staff when it comes to execution of action plan.
  • Be a resource for XP on the “business side” of church (leadership; HR; business; finance; insurance; strategy and execution; employee management).

This position will be supported by the Executive Pastor.

Office Manager Job Description

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General Description

The position of Office Manager is primarily responsible for the administrative support for the church, staff and ministries. This position requires a high level of expertise in multi-tasking, people support and management, and is a highly organized, highly positive, quick worker with an attitude of “What can I do for you?” This is a person who “gets things done” – The Office Manager reports to the Executive Pastor and is the primary support person for the church as a whole, as well as intentional support for the Lead Pastor.

Essential Job Functions

  • General Pastoral and Staff support; intentional administrative support for the Lead Pastor
  • Building Management
    • Facilitating needed repairs; custodial support
    • Building use application management and enforcement of church policy for building use
    • Ensure the facility is tidy and organized for weekend services including portables and kitchen space
    • Point of contact with landlord when repairs/upgrades are occurring
  • Database management and updating
  • Keeps inventory of office supplies
  • Ensure office equipment and work space is equipped and functioning properly
  • Setup and maintain electronic filing systems as needed to ensure easy access to important documents (google shared drives, etc)
  • Church Event Management:
    • Create and monitor registrations for class/event sign ups
    • Provides sign in sheets, room setup, food (if warranted) and materials as needed for events/classes
    • Follows up and updates database of all attendees
    • Large or special event coordination and leadership (Membership dinners/Summits/Easter/Outdoor/Weddings/Funerals etc.)
  • Weekend Service:
    • General needs based fill-in, administrative service support and communication to Lead Pastor
    • Readily available for any issues that may arise
  • Primary Point of Contact between congregation and church leadership:
    • Any verbal communication from weekend services
    • Responds to church phone calls, in-person and emails
    • First line of communication for in-person/visitor inquiries
    • Facilitate proper follow up with any pastor requests from weekend
  • Work with XP and Executive Assistant to create the yearly calendar
    • Manages church calendar for building use, classes, meetings, and requests during the year
  • Other duties as assigned