NSC Management System

Enabling our Mission to lead people to become fully devoted followers of Jesus ...

Kevin Stone

Office Manager Job Description

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General Description

The position of Office Manager is primarily responsible for the administrative support for the church, staff and ministries. This position requires a high level of expertise in multi-tasking, people support and management, and is a highly organized, highly positive, quick worker with an attitude of “What can I do for you?” This is a person who “gets things done” – The Office Manager reports to the Executive Pastor and is the primary support person for the church as a whole, as well as intentional support for the Lead Pastor.

Essential Job Functions

  • General Pastoral and Staff support; intentional administrative support for the Lead Pastor
  • Building Management
    • Facilitating needed repairs; custodial support
    • Building use application management and enforcement of church policy for building use
    • Ensure the facility is tidy and organized for weekend services including portables and kitchen space
    • Point of contact with landlord when repairs/upgrades are occurring
  • Database management and updating
  • Keeps inventory of office supplies
  • Ensure office equipment and workspace is tidy, equipped and functioning properly
  • Setup and maintain electronic filing systems as needed to ensure easy access to important documents (google shared drives, etc)
  • Church Event Management:
    • Create and monitor registrations for class/event sign-ups
    • Provides sign in sheets, room setup, food (if warranted) and materials as needed for events/classes
    • Follows up and updates database of all attendees
    • Large or special event coordination and leadership for: Membership dinners – Easter Service – Outdoor Service Wedding Building Rentals
  • Weekend Service:
    • General needs-based fill-in, administrative service support and communication to Lead Pastor
    • Readily available for any issues that may arise
  • Primary Point of Contact between congregation and church leadership:
    • Any verbal communication from weekend services
    • Responds to church phone calls, in-person and emails
    • First line of communication for in-person/visitor inquiries
    • Facilitate proper follow up with any pastor requests from weekend
  • Work with XP and Executive Assistant to create the yearly calendar
    • Manages church calendar for building use, classes, meetings, and requests during the year
  • Counseling Administration
  • Other duties as assigned

Article Nine: Church Officers

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The officers of the church are Chairman (Senior Pastor) and Secretary Treasurer (assigned by Senior Pastor and confirmed by the Board of Elders).

With the approval of the Board of Elders the Senior Pastor may identify other official positions, delegate responsibilities to staff and other Board of Elder members, and engage outside third party professionals and consultants as needed to fulfill the purposes of New Song Church.

All staff members serve under the leadership of the Senior Pastor and Board of Elders and their employment may be terminated after the Senior Pastor gives notice to and gains unanimous approval from the Board of Elders.

In a vacancy of the Senior Pastor position a Board of Elders member shall be confirmed by the other Board members as Chairperson until a new Senior Pastor is in office.

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Article Eight: Deacons

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The Board of Elders reserves the right to Commission Deacons/Deaconesses for works of ministry and service that aid NSC in the accomplishment of its stated mission which shall include but not be limited to hospitality, special events assistance, benevolence, assistance to the paid staff, caring for the poor and broken, discipleship and local ministry.

A candidate for this office must meet the qualifications of 1Timothy 3:8-13 and be approved by a unanimous vote among the Board of Elders.

Deacons/Deaconesses will be accountable to the Senior Pastor and his staff.

 

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Article Seven: Senior Pastor

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The Senior Pastor is the chair of the Board of Elders, responsible for the effective daily operations of the church, and for the process of hiring and/or dismissing of staff members. When hiring or dismissing a staff member, the Senior Pastor must obtain 100% approval rating amongst the Board of Elders for the decision to hire and/or dismiss a staff member.

Although Chair of the Board of Elders, the Senior Pastor is co-equal in authority with the other members of the Board of Elders and will use his discretion on what is necessary to gain their approval for, if not clearly outlined in this Constitution.

In the event of a Senior Pastor vacancy the Board of Elders will secure a competent person to temporarily fill the pulpit while they design and begin a process to select a new Senior Pastor. Once a candidate is selected that individual shall be presented to a meeting of the members of NSC for introduction and interview. After two weeks have passed the Board of Elders will convene a specially called Congregational Meeting for confirming or rejecting the candidate. A positive percentage of 60% of the members present will signify confirmation.

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