NSC Management System

Enabling our Mission to lead people to become fully devoted followers of Jesus ...

Kevin Stone

Facility Access Codes Operating Procedure

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The building access code will be changed yearly or sooner if we suspect an entry violation. Do not lend out your building keys to non-staff. If someone needs in the building – use the one time access code.

Multiple building codes will be tracked and made available for:

  • Staff
  • Ministry Leaders (upward men/harvest/youth group/kidmin)
  • Worship Team
  • Cleaning/delivery
  • One-time use

Building codes are intended for the person they were issued to – codes must not be shared. Once you have issued a one time code for use – let the office manager know so they can issue a new one.

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Communion Operating Procedure

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Our vision is a thriving spiritual family with all consuming passion for the Gospel of Jesus and His mission to transform the city by bringing people into the family of God.

General Communion

  • Servers will check planning center each week to confirm their station
  • Servers will accept/decline at least 48 hours prior to Sunday
  • When servers are called up for communion, please make your way up and stand near your station so we know that you are there.
  • If you are not scheduled to serve that week but notice that someone did not make their way to their station, feel free to jump in and help out.

Communion Setup

  • All the communion trays are filled during the week (or early Sunday morning) by a designated person.
  • All communion trays (crackers and juice) and gloves are set up at each station by a designated person. (up front: 3/3/3 – in back 2/2/2)

Following First Service:

  • After you are done serving: leave the bread plates and bring all juice trays to the kitchen.
  • Using your gloves, help refill trays in the kitchen by moving cups around to complete full trays. (if needed extra full trays are in the fridge)
  • Ensure your station has the same number of trays back on it and a clean pair of gloves. (Front 3/3/3 Back 2/3/2)
  • Throw your gloves away.

Following Second Service:

  • After you are done serving: leave the bread plates and bring all juice trays to the kitchen.
  • Using your gloves, help refill trays in the kitchen by moving cups around to complete full trays. (if needed extra full trays are in the fridge)
  • Ensure your station has at least 2 full trays back on it and a clean pair of gloves.
  • Throw your gloves away.

Following Third Service:

  • After you are done serving bring all your trays to the kitchen.
  • If it’s a “keep” week – with gloves on refill trays by moving cups around.
    • Place full trays in the fridge – covered.
  • If it’s a “toss” week – empty juice into the sink – toss cups in the garbage
    • Rinse trays and leave to air dry in sink
  • Put all the crackers back in the tupperware container located in the middle storage units. Close tightly.
  • Keep or Toss weeks will be marked on the calendar located on the fridge door.

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Online All Church Calendar Operating Procedure

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Calendar Management

The Office Manager is responsible for maintaining and updating the NSC All Church Calendar. Public events will be clearly marked and visible on the NSC website and/or Church Services App, ensuring accessibility for the broader community.

Staff Access and Visibility

  • All staff have access to private calendar entries, which may include internal meetings, rehearsals, staff vacations, or events not intended for public view

Scheduling Protocol

Before scheduling any event, staff must:

  1. Check the calendar to confirm availability of the desired date, time, and space
  2. Post event details including:
    • Event name
    • Date and time
    • Location within the church
    • Any relevant notes or setup needs
    • Events default to private – change to public if intended for anyone to see

This applies to all events held at the church, including rehearsals, meetings, and gatherings, to prevent double-booking as activity levels increase.

Reminder: Cancelling or editing events that are on the Public calendar should be done only under extreme circumstances and avoided as much as possible.

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Christmas Decorations Operating Procedure

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Christmas decorating team and decorating plan for the worship center and lobby shall be approved by the Lead Pastor.

  • Decorations shall be such as to not interfere with the regular Sunday worship service.
  • Decorations will be put up by the first Sunday of December and removed from the building prior to the first Sunday in January.
  • Decorations will be stored off site whenever possible.
  • Budget for decorating shall be pre approved each year.

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Baptism Operating Procedure

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Overview

Baptism is a meaningful step in the life of faith, and NSC is honored to walk alongside individuals as they publicly declare their commitment to Christ. Baptism services and preparation classes are offered regularly throughout the year.

While most baptisms take place at NSC, additional baptisms may occasionally be held at alternate locations such as outdoor venues.

Preparation and Requirements

Anyone wishing to be baptized must:

  • Attend an NSC baptism class
  • Complete and return the baptism packet provided during the class

Exceptions

In special circumstances where an individual cannot attend the class, a one-on-one conversation with a pastor is required prior to baptism. In these cases:

  • The pastor conducting the conversation must notify the pastor overseeing baptisms
  • The baptism packet must still be completed and submitted to the baptism class coordinator prior to the baptism

Baptism Tank Setup and Cleanup

Setup

  • The baptism tank will be filled and heated the evening before the scheduled baptism
  • Heaters and hoses are stored inside the tank
  • If others are present in the building during setup, the tank must be supervised and/or covered to ensure safety

Cleanup

  • The tank must be drained, dried, and wiped down after the service
  • All equipment should be returned to storage inside the tank
  • If immediate draining is not possible, the first top lid must be securely placed to prevent accidents
  • Full draining and cleaning must be completed before the following Sunday

Towel Management

Before the Service

  • On Sunday morning, NSC towels are retrieved from the holding closet
  • Place one towel per baptism participant and one per person assisting with the baptism near the tank
  • Position hampers outside each bathroom for wet towel collection

After the Service
The designated Towel Coordinator will:

  • Collect all used towels and place in laundry container
  • Towels will be sent to cleaners for washing and disinfecting
  • Return hampers and towels to the holding closet before the next baptism service

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